Our Commitment to GDPR
Prime-kestrel is committed to protecting your personal data in accordance with the General Data Protection Regulation (GDPR). This page outlines how we comply with GDPR requirements and explains your rights as a data subject.
Data Controller Information
For the purposes of GDPR, the data controller is:
Prime-kestrel
17 Belmont Terrace
Edinburgh, EH15 2DX
United Kingdom
Email: [email protected]
Your GDPR Rights
Under GDPR, you have the following rights regarding your personal data:
Right to be Informed
You have the right to be informed about the collection and use of your personal data. This information is provided through our Privacy Policy and this GDPR page.
Right of Access
You have the right to request access to your personal data. You can request a copy of the personal information we hold about you at any time.
Right to Rectification
You have the right to have inaccurate personal data corrected. If you believe any information we hold about you is incorrect or incomplete, you may request that we correct or complete it.
Right to Erasure
Also known as the "right to be forgotten," you have the right to request the deletion of your personal data in certain circumstances, such as when the data is no longer necessary for the purposes for which it was collected.
Right to Restrict Processing
You have the right to request that we restrict the processing of your personal data in certain circumstances, such as when you contest the accuracy of the data or object to processing.
Right to Data Portability
You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit that data to another controller.
Right to Object
You have the right to object to the processing of your personal data in certain circumstances, particularly for direct marketing purposes or processing based on legitimate interests.
Rights Related to Automated Decision-Making
You have rights related to automated decision-making and profiling. We do not currently use automated decision-making processes that produce legal effects or similarly significantly affect you.
How to Exercise Your Rights
To exercise any of your GDPR rights, please contact us using the following methods:
- Email: [email protected]
- Post: 17 Belmont Terrace, Edinburgh, EH15 2DX, United Kingdom
When submitting a request, please include:
- Your full name and contact information
- A clear description of the right you wish to exercise
- Any relevant details that will help us locate your information
We will respond to your request within one month of receipt. In complex cases, we may extend this period by two additional months and will inform you of any such extension.
Lawful Basis for Processing
We process your personal data based on the following lawful bases:
- Consent: When you provide explicit consent for specific processing activities
- Contract: When processing is necessary to perform a contract with you or take steps at your request before entering into a contract
- Legal obligation: When processing is necessary to comply with legal obligations
- Legitimate interests: When processing is necessary for our legitimate interests or those of a third party, provided your rights do not override these interests
Data Retention
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected and to comply with legal, accounting, or reporting requirements. When determining retention periods, we consider:
- The nature and sensitivity of the data
- The purposes for which we process the data
- Legal and regulatory requirements
- Our legitimate business interests
Data Security
We implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk, including:
- Encryption of personal data where appropriate
- Regular security assessments and testing
- Access controls limiting who can access personal data
- Staff training on data protection and security
- Procedures for detecting, investigating, and reporting data breaches
International Data Transfers
We primarily process and store data within the United Kingdom and European Economic Area. If we transfer personal data outside these regions, we ensure appropriate safeguards are in place, such as:
- Standard contractual clauses approved by the European Commission
- Adequacy decisions by the European Commission
- Other legally recognized transfer mechanisms
Data Breach Notification
In the event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will notify you without undue delay. We will also notify the relevant supervisory authority within 72 hours of becoming aware of the breach, where feasible.
Right to Lodge a Complaint
If you believe we have not handled your personal data in accordance with GDPR, you have the right to lodge a complaint with the relevant supervisory authority. In the United Kingdom, this is the Information Commissioner's Office (ICO):
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Website: www.ico.org.uk
Updates to This Information
We may update this GDPR compliance information from time to time to reflect changes in our practices or legal requirements. Please check this page periodically for updates.